What’s Coming Next in Monday.com: Community-Driven Features and Google Workspace Integrations
Why Monday.com Keeps Growing
Monday.com has become one of the fastest-growing Work OS platforms because it doesn’t just roll out features from the top down it listens to its community. Many of the updates we’re seeing today come directly from user requests, shaping the way teams collaborate, automate, and integrate tools they already use every day.
In this article, we’ll cover:
Features currently in development or just released from community feedback.
Improvements that change the way teams manage subitems, automations, and board navigation.
How Google Workspace integrations turn Monday.com into a true central hub.
Best practices to prepare your team for what’s next.
Community-Driven Features in Development
1. Subitem Filters
For years, users have asked for more flexibility with subitems. Until recently, filtering by subitem properties wasn’t possible which meant data often got buried.
Now in development:
You’ll be able to filter boards and dashboards using subitem conditions.
Example: Show only items where any subitem = “Overdue.”
Impact: Project managers can spot blockers buried in sub-tasks without manually opening each parent item.
2. Automation Ownership Transfer
Automations are powerful but historically, they were tied to the person who created them. If that person left the organization, automations could break.
Now supported:
Admins can transfer automation recipes to a new owner.
You can disable the old owner’s account without losing functionality.
Impact: Strengthens governance, compliance, and business continuity.
3. Improved Subitem Visibility in Views
Not every team needs to see every detail. Monday.com is rolling out toggles for subitem visibility in card and Kanban views.
Now possible:
Hide or expand subitems on demand.
Cleaner dashboards with the option to drill down when needed.
4. Favorites in Navigation
A simple but impactful update: Favorites are pinned at the top of the workspace sidebar.
Impact:
Instant access to your most-used boards.
Fewer clicks, less wasted time navigating.
5. Enhanced Role & Permission Management
Community requests for more granular admin control are being addressed:
Stronger permission handling at the automation level.
Clearer ownership rules for boards and dashboards.
Better audit trails for compliance-heavy industries.
6. Beta Feedback Loops for New Products
Features like Monday Service (for ITSM and service desks) and AI Agents (automation bots) are being actively shaped by beta testers in the community.
Impact:
Early adopters can influence how new products evolve.
Monday.com stays aligned with real-world needs instead of guessing.
Google Workspace + Monday.com: Integration That Changes Everything
Many organizations live inside Google Workspace using Gmail, Calendar, Drive, and Meet as their daily essentials. Monday.com integrations make these tools even more powerful by embedding them directly into workflows.
Here’s how the two platforms work together:
Gmail Integration
Use Cases:
Convert emails into Monday.com tasks.
Automatically assign follow-up tasks when a client email arrives.
Link emails to deals in Monday.com CRM.
Recipe Example:
When an email is received from [client@domain.com] → Create an item in Sales Pipeline board → Assign to Account Manager.
Impact: No more lost client requests or manual copy-paste from inbox to board.
Google Calendar Integration
Use Cases:
Sync task deadlines with your personal or team calendar.
Create calendar events directly from board items.
Keep meetings and due dates in sync without double entry.
Impact: Everyone stays on the same timeline, whether they’re looking at Monday.com or Google Calendar.
Google Drive Integration
Use Cases:
Attach Drive files directly to tasks and projects.
Preview documents inside Monday.com without switching tabs.
Keep document versions in sync across both platforms.
Impact: Centralized file management the board shows progress, and the file column points directly to the right document.
Google Meet Integration
Use Cases:
Generate Google Meet links automatically for scheduled tasks or meetings.
Store meeting recordings or notes linked to the project board.
Impact: Meetings stop living in silos they connect directly to projects.
Why These Updates Matter
The combination of community-driven features and Google integrations makes Monday.com a more complete work hub:
Less app switching: Communication, tasks, files, and meetings flow into Monday.com.
Stronger governance: Automation ownership transfer and role management reduce risk.
Smarter tracking: Subitem filters and visibility toggles make it easier to surface hidden details.
User-driven roadmap: Features come from the people who actually use the platform every day.
Best Practices to Get Ready
Audit Current Workflows
Identify where subitems or automations cause bottlenecks these new features will solve many of those gaps.Test Google Integrations
Start with Gmail or Calendar before expanding to Drive and Meet.Update Governance Policies
Make sure admins know how to use automation ownership transfer to keep systems stable.Train Your Team
Run short training sessions whenever new features go live. Adoption is faster when people understand “why” and not just “how.”
Final Thoughts
Monday.com is proving that listening to the community is the best way to stay ahead. With subitem filters, automation ownership transfer, enhanced permissions, and navigation improvements, teams will have more clarity than ever.
And when paired with Google Workspace integrations, Monday.com becomes the single hub where projects, emails, files, and calendars come together.
For teams juggling too many tools, this combination is a clear path from chaos to clarity.
Ready to set up Monday.com with Google Workspace?
We design workflows that connect Gmail, Calendar, Drive, and Meet directly to your Monday.com boards.
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